We know you have questions! Below are answers to questions we hear often. Have more? Contact Alexandria Franklin ([email protected]) for more information.
What are the policies for the space usage?
After contacting the Foundation, you will receive a Conference Room Reservation Agreement that outlines all policies for the space you are interested in using. Reservations of space are accepted on a first-come, first served basis, and the Foundation reserves the right to refuse availability.
Who is eligible to use the conference room?
The space can be used by any nonprofit organization or charitable entity for meetings and events.
When can I make a reservation? Where can I book?
Reservations must be made at least 5 days in advance and may be made up to eight weeks in advance. Organizations may use the space up to four times per calendar year. Conference rooms are available for use during our business hours, Monday – Friday, from 9:00 am – 4:00 pm. Our hours are 9: 00 am – 11:00 am every Friday starting July 5th, 2019 and ending August 30th, 2019. To book a space, fill out the reservation form here.
Is there a cost to use the rooms?
No, the use of conference rooms is free to all nonprofit and charitable organizations.
What can I use the space for?
The space can be used for meetings, retreats, trainings, or informal gatherings. Use for private parties is not permitted.
Am I allowed to serve food?
Groups may bring in food or have the meeting catered. If catering is being delivered, the organizer or a meeting participant must be designated to receive the order. Catering deliveries must be made through the main entrance of the Foundation during the time reserved by the organizer. All utensils, beverages, ice, napkins, dishes, creamers, sugars, salt, pepper, and other condiments must be provided by the organizer.
Can I have alcohol at my event?
Alcoholic beverage consumption is prohibited on the Foundation premises.
Can I put paper or notes on the walls?
No visual displays of any kind may be affixed to the walls or ceilings. This includes ‘sticky’ notes. The rooms are equipped with up to two easels for group use, and visual displays may be affixed with tape or ‘sticky’ notes to the glass doors only.
For more information, or to reserve a conference room, please contact Alexandria Franklin at [email protected] or (919) 474-8370.